Instalment invoicing with AI
Generate instalment invoices based on actual project progress, including VAT reverse-charge. One sentence in your AI assistant — done.
Solution · feature
Part of the complete
Bouw Botje AI-koppeling →
Bouw Botje AI-koppeling →
01
The problem
Invoicing instalments on time remains a challenge
Instalment invoicing requires continuous oversight: which instalments have been sent, which are open, what percentage matches current progress, and does VAT reverse-charge apply? Often instalments come late — cashflow suffers.
Instalments sent late
Due to site pressure invoicing slips to the next week. That costs cashflow directly.
Determining progress percentages
Matching the correct percentage to actual progress requires project meetings and manual calculation.
VAT reverse-charge checks
Checking reverse-charge applicability for every instalment takes time, wrong codes lead to corrections.
No overview of outstanding instalments
Which instalments are sent, open, and how much cashflow is coming in? Often fragmented.
02
The solution
Generate instalments via natural language
Connect your AI assistant to Exact Online Construction via the MCP protocol. Draft instalments with one sentence, including correct VAT codes.
This page focuses on one area — see the complete Exact Online Construction AI integration for the full overview of what AI can do in your construction administration.
Instalment in one sentence
"Create instalment 4 for project X, structural 80%, €48,000" — drafted in Exact Online Construction.
VAT reverse-charge automatic
Bouw Botje follows VAT codes in Exact Online Construction — reverse-charge is applied automatically.
Instalment pipeline overview
Ask "which instalments are ready this month?" and see incoming cashflow.
Batch processing
Process multiple instalments at once — ideal for quarter or month end.
03
Example questions
Ask your AI assistant
Ask these directly to ChatGPT, Claude, Copilot or any AI assistant connected to Bouw Botje.
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› "Create instalment 4 for project PRJ-2026-014, structural 80%, €48,000"
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› "Which instalments are ready to invoice this month?"
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› "Show outstanding instalment invoices older than 30 days"
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› "Send a reminder to client X for invoice F-2026-0124"
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› "Invoice all instalments for projects with progress >80%"
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› "What is my total outstanding invoicing per client?"
04
Comparison
Manual instalment invoicing vs. AI-driven
What does AI change in your instalment process?
| Manual | With Bouw Botje | |
|---|---|---|
| Draft instalment | 15-20 min per instalment | One sentence, 20 seconds |
| VAT reverse-charge check | Manually every time | Automatic via Exact settings |
| Pipeline overview | Excel report | Instantly on demand |
| Send reminder | Type email + look up invoice | AI generates email |
| Batch processing | Not scalable | Mass action via one command |
05
Pricing
AI with Exact Online Construction - Plans
Choose the plan that suits you. Try free for 14 days.
06
Frequently asked questions
Instalment Invoicing — Exact Online Construction | Bouw Botje — FAQ
Ask for instance "create instalment 4 for project X, structural 80%, €48,000". Bouw Botje drafts the instalment invoice in Exact Online Construction, including VAT codes and project link.
Yes. Bouw Botje follows the VAT codes and reverse-charge settings you have configured in Exact Online Construction. For instalments to main contractors where reverse-charge applies, the correct code is used automatically.
Yes. Ask first "what is the progress of project X?" and use that percentage for the instalment. Or directly ask "invoice progress of project X as instalment".
Yes. Ask for instance "invoice all instalments for projects with progress above 80%". AI processes multiple instalments in one action.
AI can draft reminder texts based on outstanding instalments. Actual sending goes through your own email client or automation in Exact Online.
Basic plan (read-only) EUR 39 per month. Advanced plan (read and write, including creating instalments) EUR 59 per month. 14-day free trial.
Bouw Botje works with all AI assistants that support the MCP protocol.
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