Subcontractors centrally managed with AI

Manage assignments, hours worked, supplier invoices and payments to subcontractors from your AI assistant. Direct in Exact Online Construction.

Try free View examples
The problem

Subcontractor admin is a daily puzzle

Much construction work is done by subcontractors and freelancers. Managing assignments, matching timesheets to supplier invoices, tracking payment terms — all fragmented admin that quickly gets out of hand.

🧑

Many subcontractors at once

Per project 3-10 subcontractors. Per subcontractor own assignment, hour entries, invoices. Hard to oversee.

📊

Hours vs. budget mismatch

Agreed budget and actual hours often diverge — signalling comes too late.

💰

Supplier invoice matching error-prone

Linking supplier invoices to the correct assignment and work part is a lot of manual work.

🔔

Payment terms forgotten

Due to workload payments to subcontractors are often late. Bad for relationships, sometimes collection costs.

The solution

Subcontractor management via AI

Connect your AI assistant to Exact Online Construction via the MCP protocol. Manage subcontractors centrally via natural language.

This page focuses on one area — see the complete Exact Online Construction AI integration for the full overview of what AI can do in your construction administration.

🧑

Centralised assignment management

Create assignments with budget per work part. Instantly query which assignments are open per subcontractor.

📊

Hours vs. budget monitoring

Ask weekly "which subcontractor assignments are over budget?" — adjust in time.

💰

Supplier invoice matching

Ask AI to match supplier invoices to assignments automatically and flag deviations.

🔔

Plan payment batches

Ask "which subcontractor invoices are due this week?" and plan a payment batch.

Example questions

Ask your AI assistant

Ask these directly to ChatGPT, Claude, Copilot or any AI assistant connected to Bouw Botje.

🧑

"Which assignments are running with subcontractor Grondwerk BV?"

📊

"Which subcontractor assignments are over budget?"

💰

"Show outstanding supplier invoices from subcontractors"

🔔

"Which subcontractor invoices are due this week?"

🧑

"Create an assignment for subcontractor X, project Y, €15,000 for masonry"

📋

"Match the received supplier invoice from Grondwerk BV to assignment OPD-0042"

Comparison

Manual subcontractor management vs. AI-driven

What does AI change in subcontractor admin?

Manual With Bouw Botje
Create assignment 10-15 min in Exact One sentence, direct in EO Construction
Hours vs. budget monitoring Periodic Excel export Continuous on demand
Match supplier invoice Manual lookup + link AI flags the right assignment
Plan payment batch Filters + manual selection AI delivers overview and selection
Flag deviations Reactive (at invoicing) Proactive (weekly checks)
Pricing

AI with Exact Online Construction - Plans

Choose the plan that suits you. Try free for 14 days.

Basic

€39
per month
or €429 per year 1 month free
  • Up to 1 administrations
  • Read only (query data)
  • 400 AI requests per month
  • Works with AI
Start now

Advanced

€59
per month
or €649 per year 1 month free
  • Up to 10 administrations
  • Read & automate (projects, instalments, hours and more)
  • 800 AI requests per month
  • Everything from Basic included
Start now
Frequently asked questions

Subcontractor management in Exact Online Construction with AI - via MCP — FAQ

Bouw Botje supports creating assignments, monitoring hours, matching supplier invoices, planning payment batches and flagging deviations. All via natural language in your AI assistant.
Ask for instance "match the supplier invoice from Grondwerk BV to assignment OPD-0042". AI checks assignment amount vs. invoice amount and flags deviations.
Yes. Ask "which subcontractor assignments are over budget?" or "what is the margin per subcontractor on project X?". AI compares assignment amount with actual costs.
Yes. Whether it's a freelance tile setter or a large infra subcontractor — as long as they're a creditor in Exact Online Construction, Bouw Botje can manage their assignments and invoices.
Yes, AI delivers a list of invoices to pay based on due date and budget. Actual payment goes through your bank link or payment batch in Exact Online Construction.
Basic plan (read-only) EUR 39 per month. Advanced plan (read and write, including creating assignments) EUR 59 per month. 14-day free trial.
Bouw Botje works with all AI assistants that support the MCP protocol.

Ready to connect Bouw Botje to Exact Online Construction?

Start today for free and discover how to manage your construction administration faster and smarter with Bouw Botje.

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