Subcontractor contracts managed with AI
Manage assignments, hours worked, supplier invoices and approvals for subcontractors from your AI assistant. Direct in Exact Online Construction.
Solution · feature
Part of the complete
Bouw Botje AI-koppeling →
Bouw Botje AI-koppeling →
01
The problem
Subcontractor admin is a daily puzzle
Much construction work is done by subcontractors and freelancers. Managing assignments, matching timesheets to supplier invoices, tracking payment terms — all fragmented admin that quickly gets out of hand.
Many subcontractors at once
Per project 3-10 subcontractors. Per subcontractor own assignment, hour entries, invoices. Hard to oversee.
Hours vs. budget mismatch
Agreed budget and actual hours often diverge — signalling comes too late.
Supplier invoice matching error-prone
Linking supplier invoices to the correct assignment and work part is a lot of manual work.
Payment terms forgotten
Due to workload payments to subcontractors are often late. Bad for relationships, sometimes collection costs.
02
The solution
Subcontractor management via AI
Connect your AI assistant to Exact Online Construction via the MCP protocol. Manage subcontractors centrally via natural language.
This page focuses on one area — see the complete Exact Online Construction AI integration for the full overview of what AI can do in your construction administration.
Centralised assignment management
Create subcontractor contracts with a contract sum per project. Instantly query which assignments are open per subcontractor.
Hours vs. budget monitoring
Ask weekly "which subcontractor assignments are over budget?" — adjust in time.
Supplier invoice matching
Ask AI to compare supplier invoices with assignments and flag deviations.
Prepare payments
Ask "which subcontractor invoices are due this week?" and see what needs to be paid.
03
Example questions
Ask your AI assistant
Ask these directly to ChatGPT, Claude, Copilot or any AI assistant connected to Bouw Botje.
🧑
› "Which assignments are running with subcontractor Grondwerk BV?"
📊
› "Which subcontractor assignments are over budget?"
💰
› "Show outstanding supplier invoices from subcontractors"
🔔
› "Which subcontractor invoices are due this week?"
🧑
› "Create an assignment for subcontractor X, project Y, €15,000 for masonry"
📋
› "Compare the received supplier invoice from Grondwerk BV with assignment OPD-0042"
04
Comparison
Manual subcontractor management vs. AI-driven
What does AI change in subcontractor admin?
| Manual | With Bouw Botje | |
|---|---|---|
| Create assignment | 10-15 min in Exact | One sentence, direct in EO Construction |
| Hours vs. budget monitoring | Periodic Excel export | Continuous on demand |
| Match supplier invoice | Manual lookup + link | AI flags the right assignment |
| Prepare payments | Filters + manual selection | AI delivers overview by due date |
| Flag deviations | Reactive (at invoicing) | Proactive (weekly checks) |
05
Pricing
AI with Exact Online Construction - Plans
Choose the plan that suits you. Try free for 14 days.
06
Frequently asked questions
Manage subcontractor contracts with AI | Bouw Botje — FAQ
Bouw Botje supports creating assignments, monitoring hours, comparing and approving or rejecting supplier invoices, showing invoices that are due and flagging deviations. All via natural language in your AI assistant.
Ask for instance "compare the supplier invoice from Grondwerk BV with assignment OPD-0042". AI checks assignment amount vs. invoice amount and flags deviations.
Yes. Ask "which subcontractor assignments are over budget?" or "what is the margin per subcontractor on project X?". AI compares assignment amount with actual costs.
Yes. Whether it's a freelance tile setter or a large infra subcontractor — as long as they're a contact in Exact Online Construction, Bouw Botje can manage their assignments and invoices.
Yes, AI delivers a list of supplier invoices to pay based on due date and budget. Bouw Botje does not create payment batches or execute payments; you pay through your own bank or accounting software.
Basic plan (read-only) EUR 39 per month. Advanced plan (read and write, including creating assignments) EUR 59 per month. 14-day free trial.
Bouw Botje works with all AI assistants that support the MCP protocol.
Bouw Botje at a glance
- Bouw Botje is an MCP integration between Exact Online Construction (Exact Online Bouw, formerly Bouw7) and AI assistants. Full definition
- 209 MCP tools, of which 128 read-only and 81 write. All tools
- Works with ChatGPT, Claude, Microsoft Copilot, Gemini, Mistral, Perplexity, Grok, Cursor and OpenClaw.
- Security: API key stored encrypted, AI clients sign in via OAuth 2.1 with PKCE, separate database per administration, read-only by default. Security
- From €39 per month (Basic) or €59 (Advanced), 14-day free trial. Pricing
- Made by Industrial IT, Ugchelen (Chamber of Commerce 67449727), since 2016. Technical specifications
Sources: Model Context Protocol - official documentation · RFC 7636 - Proof Key for Code Exchange (PKCE) · RFC 9728 - OAuth 2.0 Protected Resource Metadata
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