Subcontractors centrally managed with AI
Manage assignments, hours worked, supplier invoices and payments to subcontractors from your AI assistant. Direct in Exact Online Construction.
Solution · feature
Part of the complete
Bouw Botje AI-koppeling →
Bouw Botje AI-koppeling →
01
The problem
Subcontractor admin is a daily puzzle
Much construction work is done by subcontractors and freelancers. Managing assignments, matching timesheets to supplier invoices, tracking payment terms — all fragmented admin that quickly gets out of hand.
Many subcontractors at once
Per project 3-10 subcontractors. Per subcontractor own assignment, hour entries, invoices. Hard to oversee.
Hours vs. budget mismatch
Agreed budget and actual hours often diverge — signalling comes too late.
Supplier invoice matching error-prone
Linking supplier invoices to the correct assignment and work part is a lot of manual work.
Payment terms forgotten
Due to workload payments to subcontractors are often late. Bad for relationships, sometimes collection costs.
02
The solution
Subcontractor management via AI
Connect your AI assistant to Exact Online Construction via the MCP protocol. Manage subcontractors centrally via natural language.
This page focuses on one area — see the complete Exact Online Construction AI integration for the full overview of what AI can do in your construction administration.
Centralised assignment management
Create assignments with budget per work part. Instantly query which assignments are open per subcontractor.
Hours vs. budget monitoring
Ask weekly "which subcontractor assignments are over budget?" — adjust in time.
Supplier invoice matching
Ask AI to match supplier invoices to assignments automatically and flag deviations.
Plan payment batches
Ask "which subcontractor invoices are due this week?" and plan a payment batch.
03
Example questions
Ask your AI assistant
Ask these directly to ChatGPT, Claude, Copilot or any AI assistant connected to Bouw Botje.
🧑
› "Which assignments are running with subcontractor Grondwerk BV?"
📊
› "Which subcontractor assignments are over budget?"
💰
› "Show outstanding supplier invoices from subcontractors"
🔔
› "Which subcontractor invoices are due this week?"
🧑
› "Create an assignment for subcontractor X, project Y, €15,000 for masonry"
📋
› "Match the received supplier invoice from Grondwerk BV to assignment OPD-0042"
04
Comparison
Manual subcontractor management vs. AI-driven
What does AI change in subcontractor admin?
| Manual | With Bouw Botje | |
|---|---|---|
| Create assignment | 10-15 min in Exact | One sentence, direct in EO Construction |
| Hours vs. budget monitoring | Periodic Excel export | Continuous on demand |
| Match supplier invoice | Manual lookup + link | AI flags the right assignment |
| Plan payment batch | Filters + manual selection | AI delivers overview and selection |
| Flag deviations | Reactive (at invoicing) | Proactive (weekly checks) |
05
Pricing
AI with Exact Online Construction - Plans
Choose the plan that suits you. Try free for 14 days.
06
Frequently asked questions
Subcontractor AI — Exact Online Construction | Bouw Botje — FAQ
Bouw Botje supports creating assignments, monitoring hours, matching supplier invoices, planning payment batches and flagging deviations. All via natural language in your AI assistant.
Ask for instance "match the supplier invoice from Grondwerk BV to assignment OPD-0042". AI checks assignment amount vs. invoice amount and flags deviations.
Yes. Ask "which subcontractor assignments are over budget?" or "what is the margin per subcontractor on project X?". AI compares assignment amount with actual costs.
Yes. Whether it's a freelance tile setter or a large infra subcontractor — as long as they're a creditor in Exact Online Construction, Bouw Botje can manage their assignments and invoices.
Yes, AI delivers a list of invoices to pay based on due date and budget. Actual payment goes through your bank link or payment batch in Exact Online Construction.
Basic plan (read-only) EUR 39 per month. Advanced plan (read and write, including creating assignments) EUR 59 per month. 14-day free trial.
Bouw Botje works with all AI assistants that support the MCP protocol.
Ready to connect Bouw Botje to Exact Online Construction?
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